Executive Assistant

Overview

The Executive Assistant provides high-level administrative and operational support to executive leadership. This role demands strong organization, proactivity, and reliability to manage complex schedules, communications, travel, and strategic projects.

What You'll Do

• Manage and optimize complex calendars across multiple time zones
• Monitor, sort, and manage inbox communications; draft and send emails
• Coordinate domestic and international travel including flights, accommodations, and itineraries
• Support special projects from planning to completion
• Create, edit, and format documents, reports, and presentations using Google Suite
• Serve as initial point of contact for client inquiries
• Handle expense reporting and digital file organization

Requirements

• 3+ years as an Executive Assistant or similar role supporting leadership
• Expert proficiency in Google Suite (Docs, Sheets, Slides, Drive)
• Excellent organizational and multitasking skills
• Strong written and verbal English communication
• Proactive, problem-solving mindset
• Professionalism and discretion with confidential information

Schedule

• Full-time: 40 hours/week
• Monday - Friday, 8 AM - 5 PM PST